Automatic Bates Numbering Machines: What are the Options for My Legal Office?

Posted on July 7, 2017 by | 0 comments

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Bonus: Download Step-by-Step Instructions for Setting up Your Existing Machine

Bates Stamping on Office Machine

Bates numbering (also called Bates stamping) is used in the legal industry as a method to label and identify legal documents, for easy identification and retrieval. Nearly all American law firms use Bates numbering during the discovery phase of litigation, where a large number of documents need to be referenced and shared. Applying Bates numbering to your legal documents is now easier than ever as office hardware and software evolves to fit the needs of the modern workforce.

Click here to download instructions that detail how to setup automatic Bates numbering on your office machine!

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It’s All in The Details

Posted on March 22, 2017 by | 0 comments

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Utilize Ricoh/Savin’s 5th Color Printing Station at Your Business!

You may have heard of Ricoh/Savin’s 5th Color Printing Station, available on the outstanding C7100X series production printer. Introduced back in 2015, the 5th Color Station allows you to utilize clear and white toner on your print materials that leave an impactful impression. Marketing professionals everywhere leapt at the chance to integrate these toners into their print strategy–bringing the creation of visually exceptional marketing materials for their business to the next level.

Flash forward to today, and Ricoh/Savin keeps us interested by introducing another toner to its 5th Color Station–neon yellow! Read on for more information regarding Ricoh/Savin’s 5th Color Station capabilities and inspiration.

Click here to learn more about the Ricoh C7100X production printer for your business!

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How to Print Envelopes on Your Canon, Ricoh, or Savin Printer

Posted on February 13, 2017 by | 0 comments

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print envelopes on canon ricoh savin printer

At Advance, we are very often asked to explain how to print envelopes on Canon, Ricoh, and Savin printers. Those who have worked in an office for a while know how tricky this task used to be…in fact, we’ve updated this post to include the most accurate information so that we can better answer your questions about Canon, Ricoh, and Savin envelope printing. The good news? It’s easier than ever!

Click here for step by step instructions that detail how to print envelopes on a Canon, Ricoh, or Savin printer!

Envelopes in the “copier” industry have historically been a bit of an uncomfortable subject. Some machines could handle them fairly well, while others couldn’t reliably handle more than one at a time. Initially, digital copiers had issues with jamming or mis-feeding, and when envelopes did print successfully, they were usually wrinkled and curled.  There was also a challenge with setting up the file to print in the correct orientation.

Nowadays, the landscape is a lot less hazy. Canon and Ricoh/Savin both offer the ability to copy or print envelopes through the side bypass tray. Some of their models have also developed an envelope feeding option, allowing Tray 2 to internally process envelopes. It provides greater convenience and reliability over using the side bypass tray – not to mention the ability to hold and print a large amount of envelopes at a time.

Canon, Ricoh, and Savin Envelope Printing: A Simple 3-Step Process

To begin printing your envelope, you must first setup your file to print under the right settings with your Ricoh, Savin, or Canon printer. To do so, open a new document within Microsoft Word and choose “File – Print”. Now, click “Printer Properties” and select the “Paper” tab.

Within Printer Properties, select the appropriate settings for “Document Size”, “Input Tray”, and “Type”. Your Document Size will coincide with the size of your envelopes (for more information on typical envelope sizes, click here). Choose whether you would like your envelopes to be printed from your Bypass Tray or from Tray 2. Lastly, set your Paper Type to “Envelope”. Select “OK” to save your settings. You can now return to your document to create your envelopes. Do not select “Print” at this time.

Printing Envelopes with Microsoft Word

Activate the Envelopes and Labels Wizard by selecting the “Envelopes” option under the “Mailings” menu tab (please note that this function exists in Microsoft 2013 and 2016) and fill in your mailing and return addresses. Select the “Options” menu to adjust the Envelope size and print position. Under “Printing Options”, you can confirm how your envelopes will be fed from your specific printer.

Printing Envelopes and Labels Mail Wizard Microsoft Word

By choosing “Options” you are able to change the look and style of your envelope. You may also designate your chosen envelope size and redirect your envelope to be printed from a different tray than has been automatically selected.

Click here for detailed instructions for envelope printing with Microsoft Word.

After choosing all of your settings in Microsoft Word, it is time to load your envelopes into the designated tray for printing. As this sometimes gets a little tricky, we have compiled a downloadable (and certainly printable!) guide to configuring your printer’s settings in order to get the best envelope printing available for your machine.

To download a copy of our step by step instructions that detail how to print envelopes on your Canon, Ricoh, or Savin printer, please click here!

how to print envelopes ricoh savin canon printer

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Taking Printing to the Edge on My Printer

Posted on August 22, 2016 by | 0 comments

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5 Ways to Achieve a Full Bleed Print Using Your Office Technology

Achieve edge to edge printing on ricoh/savin printer

If I had a penny for every time a customer has said that they “want the image to go right to the edge of the paper,” I’d be a very wealthy man. Full bleed printing is the envy of many, but the reality is that when it comes to doing it in-house, the process is pretty much limited to inkjet technology. Or is it?

As color printing equipment and production print have become more popular and cost effective in the modern office, more and more marketing departments are bringing print jobs in-house. However, whatever equipment they invest in, they are still finding that true full bleed printing is something that is much easier to talk about than to actually achieve.

And what is it with Ricoh/Savin’s “Edge to Edge” print option that does not, in fact, print full bleed? We’ll get to that later…

Click here to download our ebook, full of tips and tricks for making the most of your Ricoh/Savin copier! Learn useful skills such as how to print envelopes or how to adjust the volume of your machine when a fax comes in!

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Ricoh’s Mobile Printing App Just Got Smarter

Posted on December 12, 2013 by | 0 comments

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Ricoh Smart Device Print & ScanEarlier this month, Ricoh released an amped up version of Neusoft’s Smart Device Print app in the App Store and Google Play—Smart Device Print & Scan. The app comes with all the bells and whistles of its predecessor (the ability to print wirelessly from a mobile device) with the added feature of scanning from Ricoh’s latest multifunctional series direct to your smartphone or tablet. The best part—it’s still FREE! Read more »

Letterhead: Waste Not, Want Not

Posted on September 30, 2012 by | 0 comments

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Shelly Holdaway is the Marketing Specialist for Advance and a guest blogger for the company.

Ever held up print traffic so you could run to the copier and load a sheet of letterhead, then race back to your desk and hope no one printed on it before you did? Or maybe you’ve dedicated one of your multifunctional paper trays to “just letterhead” but people still print on it by accident anyway.

What about the shelf life of your letterhead? Small changes to your location, website, or logo even, can be costly to update, especially when organizations usually pre-purchase large amounts of letterhead to offset the expense of commercial print setup.

If you do make changes, what happens to the old letterhead? Does it go straight to your fax machine and get flipped over until it’s used up printing incoming faxes or does it simply get handed out as scrap paper around the office?
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What’s New from Ricoh/Savin?…Lots

Posted on September 10, 2012 by | 0 comments

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Ricoh Savin Managed Print Services in Maryland

Over the past eight months, Ricoh/Savin has introduced roughly 17 new MFD/P (multifunctional device/printer) models, updating its monochrome and full color lineup.  Ricoh/Savin is refreshing its products, from desktop units to light production machines, to meet a more workflow oriented placement strategy.

Click here to see our current hardware options for your business… we’ve moved way beyond copiers!

 

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Mobile printing demo

Posted on August 31, 2012 by | 0 comments

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Mobile printing is changing and evolving daily – it just keeps getting better and easier to print from your iPad, iPhone, BlackBerry and many other mobile devices. Check out the latest in the mobile printing software world from Savin/Ricoh, Canon and KIP.

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http://youtu.be/IH237krpu7w

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Lower TCO and Improve Workflow with A4

Posted on June 28, 2012 by | 0 comments

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Savin, Ricoh, A4, document workflow, ownership, letter, legal, paper, multifunctional device

No, I am not recommending you purchase a compact sport sedan from Audi in the title above. Although, from what I have seen in the TV ads, the Audi A4 does look like fun. I am actually suggesting that businesses can lower their Total Cost of Ownership related to document workflow, with a particular breed of multifunctional device (MFD) referred to as “A4.” This newer category of MFD gets its name from the European standard paper size called A4, which is most similar to the US standard of 8.5 x 11, otherwise known as Letter. So basically, A4 style machines are intended for use in organizations whose primary workflow involves Letter size paper. Yet, most of the devices can handle up to 8.5 x 14 – Legal size, as well.

Click here to see our current hardware options for your business… we’ve moved way beyond copiers!

 

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