Advance Stories Series: The Baltimore Ravens

Posted on January 18, 2013 by | 0 comments

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It’s here. Football season. And the Ravens look fantastic! We all know they’re a great organization on the field, but we wanted to highlight and share what a great organization they are in their back office.

The latest video in our Advance Stories series highlights the Ravens and how Advance has grown our partnership over the past decade. Join us in the story of how Advance plays a small part in helping the Ravens in being a phenomenal football organization by being an integral back office document solutions provider.

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Stop the Vicious Email Cycle, Collaborate with Google Docs

Posted on August 27, 2012 by | 0 comments

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As ubiquitous as Google is these days, some of its lesser known features are worth some attention, especially when it comes to file sharing and collaborating on projects. Like many people, I was accidentally introduced to Google Docs when I inadvertently selected the “open as a Google spreadsheet” option on an Excel attachment I had in one of my Gmail emails. My Excel file opened in my Web browser, and unimpressed, I closed it right away reverting to my old method of saving the file to my Desktop. About a month later, I did it again with an updated version of the same Excel file, only this time to realize that the file I had opened a few weeks ago was stored in my account.

Click here to learn about how we can help your office safely manage the lifecycle of its documents – from creation to storage.

Intrigued, I had to know more. I didn’t save that there…did I? Come to find out, I did.

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Technology, tablets and social media in education

Posted on July 13, 2012 by | 0 comments


In 1995, the Maryland Plan for Technology in Education was developed to serve as the foundation for the development of technological enhancements to the Maryland school system.

Education is seeing a lot of change. Change in leadership, change in how students learn, and change in the way teachers teach. Many of these topics stem from technology and how to improve the education system. This plan was prior to the birth of social media as we know it.  Read more »

Does EHR Reduce Healthcare Costs?

Posted on April 24, 2012 by | 0 comments

I recently stumbled across a Linked-In discussion “EHR Not Reducing Healthcare Costs – Do You Agree?” in the MedicExchange group that I am a part of. As I began reading some of the comments, It was clear that there are still a lot of skeptics when it comes to cost savings and EHR. It became apparent to me that many physicians and healthcare specialists are missing the big picture. The savings may not be instantly evident, but without question, over time EHR’s will save healthcare and individual practices money. My answer to the discussion question is absolutely NOT. EHR will save money in two ways: First: Savings from inefficiencies in the office; and second: reduction of duplicate tests, scans, etc. Read more »

Maryland Electronic Courts – A Case Study in Document Management

Posted on April 16, 2012 by | 0 comments


legal document management, e-filing, Maryland Electronic Courts, wide format printer

As an avid supporter of the local legal community, Advance – The Document Specialists recently participated as a vendor in the Baltimore County Bar Association’s technology fair in Towson. The main focus of the event was a presentation given by Maryland District Court’s Chief Judge Ben Clyburn, about the Maryland Judiciary’s upcoming transition to an electronic case management system. In the future, Maryland Electronic Courts (MDEC) will electronically accept, maintain and share documents, while allowing new services to the Bar such as e-filing, e-service for secondary pleadings and electronic court document access, among others. In listening to Judge Clyburn describe the past and current phases of this ongoing initiative, I couldn’t help but smile, as it unfolded like a typical “document management” project. The type of project that Advance has been helping its clients with for over a decade. While MDEC is obviously designed solely for the legal community, Advance has been helping businesses in every industry by providing customized systems to fit their specific organization’s workflow needs. Read more »

Document Management Mobility – a Window to Your Business from Anywhere in the World

Posted on April 10, 2012 by | 0 comments

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mobile documents, ipad signatures, apps, finger signatures

In its purest sense, document management is the electronic conversion of your paper-based workflow. It’s taking what once required a piece of paper to move through your organization through inner-office mail, Fed-Ex, or hand delivery, and streamlining it to be an electronic, compliant document that can move freely online or through a customized software package. Don’t stop reading – customized software sounds expensive, but it’s really not.

Click here to learn about how we can help your office safely manage the lifecycle of its documents – from creation to storage.


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Hey IT, You Better Get Used to “BYOD”

Posted on April 2, 2012 by | 0 comments

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mobile device print security, advance network services security mfd

With the widespread adoption of smartphones and tablets, today’s workforce is relying more and more on consumer mobile devices to help them in their professional lives. It is not enough to have a company supplied desktop PC, or even a laptop, anymore. End users are now demanding access to business applications and functions from their personal devices, such as an iPhone or an iPad. This “bring your own device” to the office mindset is pushing corporate IT personnel to implement support for mobile platforms such as iOS, Android and yes, even BlackBerry, while trying to maintain the company’s security policies for risk mitigation.  Read more »

Everyone Has a Story

Posted on February 28, 2012 by | 0 comments

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Everyone has a story. There are thousands of them, and they’re all interesting, fresh, innovative and engaging. Even Advance has a story. Ours is a heartwarming one involving two entrepreneurs who wanted more from their careers, and they blazed a trail to get what they wanted. It’s led us to where we are today – a healthy, strong, forward-thinking company with some very talented people. And, some very talented customers as well.

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We decided it was time to tell their stories, so here’s the first of three video case studies highlighting an extraordinary business that we were able to help become even more extraordinary. We focus on the back office, so our customers can do what they do best – run their businesses. That’s what we get up for in the morning….it’s what we love.

So here’s the first story…it’s one from our partners at J. J. Haines and Company, Inc., the largest independent flooring distribution company in the U.S. with operations covering the Mid-Atlantic and Southeast. We hope you enjoy it and can perhaps relate to it, even just a little. And we invite you to join us at the next document management workshop to learn about all the capabilities Advance can offer for a more efficient back office.

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Triage in Real-time

Posted on February 9, 2012 by | 0 comments

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customer service, copiers, printers, MPS, network services, document management, hardware solutions

This past week the Advance Network Services team was challenged with an interesting troubleshooting case that was outside the norm. A long-standing customer had placed several service calls throughout last year indicating that their multifunctional printer (MFP) would intermittently stop printing. To make matters more difficult it was also noted that the time of occurrence may be once every two months.

Click this link to learn about how you can avoid downtime through a proactive approach to IT.


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