Automatic Bates Numbering Machines: What are the Options for My Legal Office?

Posted on July 7, 2017 by | 0 comments

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Bonus: Download Step-by-Step Instructions for Setting up Your Existing Machine

Bates Stamping on Office Machine

Bates numbering (also called Bates stamping) is used in the legal industry as a method to label and identify legal documents, for easy identification and retrieval. Nearly all American law firms use Bates numbering during the discovery phase of litigation, where a large number of documents need to be referenced and shared. Applying Bates numbering to your legal documents is now easier than ever as office hardware and software evolves to fit the needs of the modern workforce.

Click here to download instructions that detail how to setup automatic Bates numbering on your office machine!

History of Bates Numbering

Bates numbering is named after Edwin G. Bates, who invented the Bates Automatic Numbering Machine in the late 19th century. Each time the Bates machine was pressed down onto a sheet of paper, a rotating, numbering, wheel was moved incrementally. The original Bates machine numbered in a four-digit sequence, ranging from 0000 to 9999. For example, page 178 of a document would be numbered as 0178. Courts and law firms quickly adopted this system.

What is Automatic Bates Numbering Today?

Today, Bates numbering consists of assigning a unique identifier to each page of a document, which may be numeric, or it may contain a combination of letters and numbers (alphanumeric). No longer is a dedicated machine required, as multifunctional devices and software solutions can be used to properly mark both paper and digital images.

Bates Numbering Machines for Your Office

When dealing with copying paper documents, our Canon and Ricoh lines of MFPs allow law firms to apply Bates numbering with customizable alphanumeric values, including leading zeroes, and in several different positions on the page. This functionality is available on smaller office devices through their production machines. Profiles can even be setup to quickly recall commonly used stamping conventions. We also offer Nuances’ eCopy solutions, which allow our clients to apply Bates numbers while scanning paper documents to electronic file formats, such as a PDF.

Automatic Bates Numbering Software

For existing electronic files, Advance offers several Nuance Software products, such as, PDF Pro Office and Personal Paperless Document Manager, which can apply Bates numbering conventions, without even requiring the file to be opened. Further benefits include numbering several different documents sequentially in one easy step, and only numbering a specific page range of a document.

How to Setup Bates Numbering on My Machine

Now that you know your options, it’s time to setup Bates numbering on your office’s machine! Click the button below for step-by-step instructions for how to setup Bates numbering on your Canon or Ricoh device.

Office Equipment for Legal in Maryland

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Posted on March 22, 2017 by | 0 comments

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Utilize Ricoh/Savin’s 5th Color Printing Station at Your Business!

You may have heard of Ricoh/Savin’s 5th Color Printing Station, available on the outstanding C7100X series production printer. Introduced back in 2015, the 5th Color Station allows you to utilize clear and white toner on your print materials that leave an impactful impression. Marketing professionals everywhere leapt at the chance to integrate these toners into their print strategy–bringing the creation of visually exceptional marketing materials for their business to the next level.

Flash forward to today, and Ricoh/Savin keeps us interested by introducing another toner to its 5th Color Station–neon yellow! Read on for more information regarding Ricoh/Savin’s 5th Color Station capabilities and inspiration.

Click here to learn more about the Ricoh C7100X production printer for your business!

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Posted on December 12, 2013 by | 0 comments

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Ricoh Smart Device Print & ScanEarlier this month, Ricoh released an amped up version of Neusoft’s Smart Device Print app in the App Store and Google Play—Smart Device Print & Scan. The app comes with all the bells and whistles of its predecessor (the ability to print wirelessly from a mobile device) with the added feature of scanning from Ricoh’s latest multifunctional series direct to your smartphone or tablet. The best part—it’s still FREE! Read more »

Streamline Expenses in Q1 with Canon’s UniFLOW-Part II

Posted on March 7, 2013 by | 0 comments

Canon UniFlow

If reducing expenses while increasing office productivity is important to your organization, it’s definitely worth taking a deeper look at Canon uniFLOW’s features. In my last post, I gave a broad overview of the product and its core modules. This week, I’ll dive deeper into the features and benefits of each: statistics, secure printing, rules based routing, and mobile printing. Read more »

Streamline Expenses in Q1 with Canon’s UniFLOW-Part I

Posted on January 18, 2013 by | 0 comments

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Canon UniFlow

Awhile back, Advance President, Jeff Elkin, shared his thoughts about the key considerations when choosing a technology partner. As Jeff pointed out, the driving force should be trust. At Advance, we build on that trust by providing recommendations focused on helping organizations achieve two primary outcomes: increased productivity and reduced expenses. Who doesn’t want to streamline expenses, especially in the first quarter?

Click here to learn about software enhancements available for your devices that can make your workplace more controlled and efficient.


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What’s New from Ricoh/Savin?…Lots

Posted on September 10, 2012 by | 0 comments

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Ricoh Savin Managed Print Services in Maryland

Over the past eight months, Ricoh/Savin has introduced roughly 17 new MFD/P (multifunctional device/printer) models, updating its monochrome and full color lineup.  Ricoh/Savin is refreshing its products, from desktop units to light production machines, to meet a more workflow oriented placement strategy.

Click here to see our current hardware options for your business… we’ve moved way beyond copiers!


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Mobile printing demo

Posted on August 31, 2012 by | 0 comments

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Mobile printing is changing and evolving daily – it just keeps getting better and easier to print from your iPad, iPhone, BlackBerry and many other mobile devices. Check out the latest in the mobile printing software world from Savin/Ricoh, Canon and KIP.

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Lower TCO and Improve Workflow with A4

Posted on June 28, 2012 by | 0 comments

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Savin, Ricoh, A4, document workflow, ownership, letter, legal, paper, multifunctional device

No, I am not recommending you purchase a compact sport sedan from Audi in the title above. Although, from what I have seen in the TV ads, the Audi A4 does look like fun. I am actually suggesting that businesses can lower their Total Cost of Ownership related to document workflow, with a particular breed of multifunctional device (MFD) referred to as “A4.” This newer category of MFD gets its name from the European standard paper size called A4, which is most similar to the US standard of 8.5 x 11, otherwise known as Letter. So basically, A4 style machines are intended for use in organizations whose primary workflow involves Letter size paper. Yet, most of the devices can handle up to 8.5 x 14 – Legal size, as well.

Click here to see our current hardware options for your business… we’ve moved way beyond copiers!


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Speed Up Your Workflow with In-Line GBC Punching

Posted on June 7, 2012 by | 0 comments

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hardware solutions, gbc, binding, in-line finishing, multifunctional devices, Canon, Ricoh, Savin, printers
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Click here to see our current hardware options for your business… we’ve moved way beyond copiers!


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